Marry Us Gary

Civil Marriage Celebrant Sydney, New South Wales

How to Choose a Wedding MC

How to Choose a Wedding MC

How to Choose a Wedding MC? Choosing the right wedding MC is one of the most important decisions when planning your wedding reception. A good wedding MC keeps the reception running smoothly makes announcements, introduces speakers, and gets your guests involved in the celebrations. Here’s everything you need to know about picking the perfect MC for your big day.

What is a Wedding MC, and Why Do You Need One?

wedding MC, or master of ceremonies, hosts and facilitates your wedding reception. Their role is to keep your reception agenda flowing smoothly and ensure all the key moments, from the grand entrance to the first dance, are announced and organized.

Having an MC is crucial because they:

  • Keep the reception organized. Your MC will work with you to create a detailed reception timeline and run sheet. They’ll keep everything on schedule, so you don’t have to worry about making announcements or organizing activities.
  • Make announcements: Your MC will use their public speaking skills to make announcements, introduce wedding party entrances, announce speeches and activities, and pump up the crowd.
  • Get your guests involved. A good MC will facilitate games, dances, and entertainment. They’ll get your guests out of their seats and make sure everyone has fun.
  • Handle any issues. If anything goes wrong, like a change in schedule or technical problems, your MC will handle it seamlessly so you can enjoy your day.
  • Are the life of the party. Your MC sets the fun mood for your reception with their entertaining style and crowd interaction.

With an organized host, your reception will be seemless. An experienced wedding MC is the backbone of your reception so you can relax and soak up every moment.

How to Choose a Wedding MC

Choosing the right MC for your wedding personality and vision is key. Here are the top qualities to look for:

Great Public Speaking Skills

A good MC needs confidence, charisma, and excellent public speaking abilities. They should speak clearly and smoothly when making announcements and introducing wedding activities. Their vocal projection and tone should suit the room size and atmosphere.

Look for an MC who speaks genuinely warm, cheerful, and relaxed. You want your guests to feel comfortable with them leading the celebrations.

Outgoing & Fun Personality

Your MC sets the mood, so you want someone lively, humorous, and engaging. Look for an MC with a vibrant, fun-loving personality who easily connects with your guests.

Their role isn’t just informational – a good MC gets your crowd pumped up and involved in the party. The right match of MC personality with your wedding style creates an unforgettable reception.

Organized & Detail-Oriented

A top-notch MC is highly organized, with experience managing detailed wedding reception timelines and agendas. They should confirm all pronunciation of names, special moments, and key reception details with you during the planning process.

On the wedding day, they’ll keep everything running smoothly according to plan and troubleshoot any issues behind the scenes. Their preparation and attention to detail let you fully enjoy yourself.


Look for an MC with extensive experience, specifically in hosting wedding receptions. They’ll understand all the key reception traditions and have facilitated these events many times before.

An inexperienced MC may need to learn how to best engage your guests. Prior experience ensures seasoned, professional hosting skills.

Fun Audience Interaction

The best MCs don’t just make announcements – they get your crowd involved! Interactive games like shoe tossing, best dancer contests, and group singalongs make your reception lively and memorable.

Watch video samples of an MC leading crowd activities and pumping up the dance floor. How to Choose a Wedding MC? You want an MC with proven skills in getting guests laughing, cheering, and participating.

Check out what are Pros and Cons of a Professional MC or DJ?

How to Choose a Wedding MC

How Much Does It Cost to Hire a Wedding MC?

Wedding MC rates typically range from $1000 to $3000 for a 4–5-hour reception. However, prices vary based on:

  • Experience
  • Travel fees
  • Extra hours
  • Add-on options

Ask what’s included in an MC’s base price, like meetings and rehearsal time. Be sure to account for any extra costs like travel.

Hiring a professional, full-time MC is ideal for a seamless reception but can be pricey. Below are some cheaper alternative options if your budget is tight.

What are the Different Types of Wedding MCs?

There are a few options when choosing who will MC your wedding reception:

Professional Wedding MC

A full-time, experienced MC specializing in hosting weddings is the best choice for high-quality hosting. As MC experts, they handle all key hosting duties and reception coordination.

With their confidence, vibrant personalities, and repertoire of reception activities, professional MCs expertly facilitate celebrations from start to finish. Their fee is well worth avoiding any hosting headaches.

Friend or Relative as Wedding MC

Having a close friend or relative host your reception can add a meaningful personal touch. It’s also a budget-friendly option. However, they’ll likely lack the polished public speaking abilities and organized approach of a professional.

Make sure to share reception timelines and details with them well in advance. Have a backupbackup person nearby to assist if needed. Also, consider their existing wedding duties before asking them to MC.

Venue-Provided MC

Some wedding venues include a standard MC as part of their reception package. This built-in option is convenient, but the MC may not match your style or vision.

Venue MCs may host back-to-back receptions with a one-size-fits-all approach. Ask to see examples of their past MC work to ensure it aligns with your preferences.

Wedding Planner as MC

Your wedding planner knows all your reception plans intimately, so having them also MC is an efficient choice. However, not all planners have professional MC experience.

Discuss MC duties specifically when hiring your planner. Ask to see videos showcasing their public speaking and crowd interaction abilities. Having both planning and MC skills is a rare combo.

wedding host

What Does a Wedding MC Do? How to Choose a Wedding MC

Your MC’s hosting duties span throughout your entire wedding reception. When you Hire a Wedding MC in Sydney here are some of the key responsibilities:


  • Finalize reception schedule and details with the couple
  • Arrange processional line-up and cue wedding party entrances
  • Make sure the reception area and ballroom is set up properly

Reception Entry:

  • Announce grand entrance and names of wedding party
  • Pump up the crowd and get them cheering
  • Invite guests to be seated for welcome speeches

Welcome Speeches:

  • Call up each scheduled speaker
  • Assist speakers with set up and positioning
  • Lead the room in toasting the couple after speeches

Main Reception Events:

  • Announce the first dance and parent dances
  • Get guests’ attention for cake-cutting
  • Facilitate bouquet and garter tosses
  • Announce dinner buffet opening

Reception Activities:

  • Lead interactive games and dances
  • Arrange props or contest materials as needed
  • Pump up the dance floor regularly

Final Farewell:

  • Invite final guests onto the dance floor
  • Organize bubble/sparkler farewell exit
  • Send off the newlyweds with a congratulatory announcement

Choose a Wedding MC to ensure every special moment flows smoothly so you can focus on having fun with loved ones.

How Do I Choose a Wedding MC?

Follow these steps when booking your perfect wedding MC:

  1. Determine Your MC Budget

Professional MCs cost $600-$3000. Can you allocate funds from your existing wedding budget, or do you need a cheaper MC option like a friend? Keep searching until you find an MC in your price range.

  1. Create Your Shortlist

Search “wedding MCs near me” and browse directory listings, reviews, and video samples. Shortlist 4-6 MCs in your budget whose personality and style match your vision.

  1. Check Availability

Reach out to your shortlisted MCs to see if they’re available on your wedding date. In high-demand seasons, book your MC 6-12 months out.

  1. Set Up Interviews

Have video call interviews with 2-3 top contenders to learn more about their experience and hosting approach. Come prepared with questions.

  1. Book Your Wedding MC

After the interviews, choose your favorite MC and lock them in! Sign any contracts and pay deposits to secure your date. Add their contact details to your wedding planning checklist.

  1. Meet to Finalize Plans

Set up an in-person planning meeting 1-2 months before your wedding. Please provide them with your reception schedule and finalize any games or activities.

This process helps you discover the perfect MC fit for your special day. With thorough research and interviews, you’ll book an MC that exceeds your expectations.

What Questions Should I Ask My Wedding MC?

Preparing the right questions for MC interviews will help you find the best match. Here are some of the most important things to ask:

  • How long have you been a professional wedding MC, and how many receptions have you hosted?
  • What’s your approach to making announcements and interacting with our guests?
  • How do you structure the reception schedule and work with us on the run sheet?
  • Do you suggest or facilitate any particular reception games and activities?
  • How do you customize your MC services for each couple’s style and needs?
  • May I see a sample reception timeline you’ve created?
  • Do you have liability insurance as an MC?
  • What’s included in your MC package and pricing?
  • Do you have backup equipment like a wireless mic and speaker?
  • May I see videos of you MCing real weddings?

Their answers will reveal much about their experience, hosting abilities, and professionalism. Be sure also to trust your gut – you want an MC that you click with.

Do You Meet the Wedding MC Before the Wedding?

Yes, it’s essential to meet with your MC at least one month before your wedding to finalize all reception details. This meeting allows you to:

  • Provide the MC with your complete reception schedule, script, music cues, and other specifics
  • Make sure the MC correctly pronounces all names and wedding party details
  • Give the MC a layout of the reception space so they can plan movement and flow
  • Discuss the style and tone you want the MC to use
  • Review any games, contests, or special dances
  • Answer any remaining questions your MC has

Having an in-depth planning session on how to Choose a Wedding MC ensures your MC has all the preparation and information needed to facilitate your reception expertly. If possible, also attend the ceremony rehearsal so they can meet your wedding party.

Can Anyone Be a Marriage Celebrant in Australia?

In Australia, anyone over 18 can legally become a marriage celebrant for weddings after completing training and registering with the government. There are several types of authorized celebrants:

Civil Celebrants – Independent celebrants who perform non-religious ceremonies. They account for about 75% of Australian weddings.

Religious Celebrants – Priests, pastors, ministers, and Aboriginal or Torres Strait Islander community members who perform faith-based ceremonies.

State & Territory Registrars – Government employees who can perform civil marriages.

Defence Force Celebrants – Commissioned officers who conduct marriages within the Australian Defence Force.

Celebrants must follow guidelines and codes of conduct. Many choose to get certified in celebrancy skills through courses like Certificate IV in Celebrancy.So, if you want a close friend or family member to perform your ceremony, they can – they just need to get certified first.

Can You Get Married Anywhere with a Marriage Celebrant?

One of the best perks of choosing an independent civil celebrant is that they can legally marry you anywhere in Australia!

As long as your celebrant and at least two witnesses are present, your wedding can be held at venues like:

  • Parks, gardens, and beaches
  • Lakesides and boats
  • Farms and ranches
  • Restaurants and cafes
  • Galleries and museums
  • Hotels and resorts
  • Castles and vineyards
  • Your private backyard

Celebrants offer flexibility to get married at a venue matching your style, theme, and personality. They can also legally conduct ceremonies in Australian waters within 3 nautical miles of the coast.

So whether you dream of a remote elopement or a chic urban wedding, a celebrant allows you to customize your ideal ceremony location.

Should I have my celebrant also be my wedding MC?

Many couples wonder, Should I get my Celebrant to be my Wedding MC? There are certainly some advantages to having your ceremony officiant double as your reception MC. Since your celebrant already knows you as a couple and is familiar with your wedding vision, it can be a natural fit for them to carry that through from the ceremony to the reception events. This provides consistency and fluidity.

Logistically, having one vendor play both roles is more efficient rather than hiring separate ones. Cost-wise, most celebrants offer discounted packages when booking them for officiant and MC duties. Since they will already be on-site for the ceremony, it saves on travel fees and hassle.

However, the double duty may stretch your celebrant too thin. Make sure they have the capacity to handle MC responsibilities on top of the significant preparation and energy required to officiate your ceremony. Confirm they have professional MC experience and skills like smoothly leading receptions, making lively announcements, facilitating crowd activities, etc. Not all officiants are also equipped to MC, so discuss this thoroughly if going this route.

The decision depends on your celebrant’s abilities, budget, and what will make coordination most smooth for you. There are certainly advantages if your celebrant can compellingly fill both roles.

How Can I Make My Wedding Reception More Fun? How to Choose a Wedding MC

Your wedding MC plays a big role in amping up the dance floor and entertainment. Here are some of their top tricks:

  • Facilitate games and contests like Newlywed trivia, shoe tossing, best guest dancer, or group line dances
  • Have fun giveaways like glow sticks and props for the dance floor
  • Hype up the music with singalong songs, conga lines, and choreography like the Cupid Shuffle
  • Get guests involved by inviting them on stage for bouquet tossing and garter removal
  • Use uplighting and gobos to create a party atmosphere
  • Surprise guests by having the newlyweds pop up in the middle of the dance floor
  • Create photo ops with selfie sticks, funny props, and a photo booth

A lively, interactive wedding mc makes all the difference in ensuring your guests have an unforgettable time celebrating your marriage.

Why Do People Become Wedding MCs?

Wedding MCs choose this career for many reasons:

  • They love public speaking and performing. The microphone and spotlight energize them!
  • Helping create memorable weddings is deeply fulfilling. They enjoy facilitating joy.
  • They’re naturally outgoing, humorous, and charming. This personality is perfect for engaging crowds.
  • They want to turn their organizational skills into a business. MC work blends planning and presenting.
  • MCs are passionate about celebrations, romance and new beginnings. Weddings feed their soul!
  • They had their own amazing MC and were inspired to do the same for others.
  • MCs crave variety. No two weddings are the same, and they get to work at different venues.
  • They find the job very rewarding. MCs make meaningful connections as they guide couples through a huge life milestone.

Great MCs have a mix of performance abilities, emotional intelligence, logistical skills, and a passion for bringing people together. It’s a dream job for naturally high-energy, organized hosts. If your dream is to become a successful wedding then Get the $49 Wedding MC Script Here

How Long Do Weddings Last?

On average, most full wedding days last 8-10 hours:

  • Getting Ready: 1-2 hours with wedding party hair, makeup and photography
  • First Look, Couple Portraits: 30-60 mins
  • Ceremony: 15-30 minutes for the ceremony itself
  • Cocktail Hour: 30-60 minutes of mingling and appetizers after the ceremony
  • Reception: 4-5 hours for the full reception of dinner, speeches, dances and entertainment
  • Last Hour: Light snacks like late-night pizza as final dancing wraps up
  • Farewell Exit: Sparkler send-off, bubble or confetti toss as you depart

With a 3 p.m. ceremony start time, this means celebrations typically go until midnight. An experienced MC overseeing this full wedding day timeline is crucial for everything to run smoothly.

Conclusion: How to Choose a Wedding MC

Now that you know how to find the perfect MC for your wedding style, you can enjoy peace of mind that your reception will be expertly hosted. Let your talented wedding MC take charge so you can relax and soak up every magical moment!

With their top-notch public speaking skills, lively crowd interaction, extensive reception experience, and meticulous organization, your professional wedding MC will flawlessly guide you and your loved ones through all the night’s special activities, events, and dances.

An exceptional wedding MC serves as the backbone of your celebration, handling all the hosting details smoothly so you can focus entirely on having fun and soaking up quality time with your nearest and dearest. They’ll ensure your reception is infused with energy, seamlessly coordinated, and full of personalized touches.

Finding the right wedding MC for your personality and vision is one of the most important decisions in planning an incredible reception. Take the time to research and interview options so you discover an MC who exceeds your expectations. They’ll ensure your reception is executed perfectly and packed with unforgettable moments you’ll cherish forever.

Special Thanks

How to Choose a Wedding MC

Gary’s goal is for you to have the best wedding day possible!  He is an enthusiastic, grounded, fun-loving and relaxed Wedding Celebrant and Professional Wedding MC based in Australia. 
He was an electrician who loved his wedding so much, he quit his job and became a full-time celebrant. 
He’s here to help you plan your wedding and get the party started!